Coronavirus - Information for teaching staff

9 October 2020

Update from the University’s Covid-19 Task Force on the use of face masks

In implementing Decree Law no. 125 of 07/10/2020, it is hereby announced, as a partial amendment to the “Academic year 2020/21: Covid-19 guidelines for students and teaching staff”, that face masks must be worn at all times in all University premises and facilities.

It is therefore specified that:

  • all students arriving at the University must bring a face mask with them, and keep it on at all times while in the University’s indoor and outdoor spaces;
  • also in line with no-smoking regulations, it is not allowed to linger and smoke in the University’s outdoor spaces (courtyards, gardens, car parks, etc.);
  • teaching staff must also wear a face mask during lessons;
  • all staff must keep their face mask on at all times, except when working alone in a room.

Please also note that the use of ‘community’ face coverings is also permitted, i.e. disposable or washable masks, including home-made masks in multilayer materials, that are large enough to securely cover the mouth, chin and nose, suitable to provide an adequate barrier while ensuring comfort and breathability.

 

14 September 2020

Academic year 2020/21: Covid-19 guidelines for students and teaching staff

General rules

Students and teaching staff can access the University’s premises and its facilities, provided that:

- they do not display the following symptoms: body temperature above 37.5°, cough, difficult breathing, severe sore throat, colds and conjunctivitis, loss of taste and smell, diarrhea;

- they have declared by means of a self-declaration - submitted at the beginning of the new academic year and with the resumption of in-person teaching activities - that they comply with the requirements for a safe return to University (i.e. not showing the above symptoms, not having been placed in quarantine, not having been in contact with a positive case of Covid-19). Details on how to submit the self-declaration form will be made available soon;

- they wear a face covering, at least a surgical face mask. If they wish to use a more protective mask, this must be without exhalation valve. Those not complying with these rules will be asked to leave;

- they follow the entrance and exit routes while in the University's internal areas, and follow the displayed signs;

- their body temperature - taken with an infrared thermometer - is not above 37.5°.

If a person displays Covid-19-like symptoms outside the university facilities, they must immediately notify their family doctor, or GP and follow their instructions. If a person starts feeling unwell while at the University, the following procedures must be followed. In order to facilitate contact tracing, students and teaching staff are strongly encouraged to download and use the Immuni app, ensuring that it is switched on at all times while at the University.

Additional rules for students

Students:

- can access the classroom only after booking a place through the UNIVR Lezioni app. The app is not only for organisational purposes, but also for contact tracing; therefore, the student must sit in the seat allocated to them at the time of booking (please see seat number), and must cancel the booking if unable to attend the lesson. Details on how to record your attendance online will be made available soon;

- if they are in a classroom adjacent to the main classroom where the lecturer is present, and notice another student is showing Covid-19-like symptoms, they must immediately inform the lecturer;

- while inside University buildings or facilities, they must respect the public health and hygiene regulations in place. Specifically: they must always wear a face mask, wash their hands frequently with soap and water, or using the special hand sanitiser dispensers available, and keep a distance of at least 1 metre from other people;

- when entering and leaving the classroom, they must clean their hands using the special hand sanitiser dispensers available in the classroom or in the surrounding areas;

- must avoid gatherings, in particular at the entrance and exit of buildings, classrooms and toilets;

- inside the University’s building and facilities (classrooms, study areas, libraries and common areas), it shall be forbidden to sit in some seats (these will be duly marked off), or move chairs;

- when taking part in a lab session, they must follow the lecturer’s instructions, keep a distance of at least 1 metre from other people, keep their face mask on, sanitise their hands, use gloves if needed to carry out the laboratory activities in question. If necessary, once the lab session has been completed, students will need to clean the surfaces of the instruments used with wipes and neutral cleaning agents;

- must be punctual when arriving at a University’s administrative office or a lecturer’s office for office hours, showing up at the scheduled time for their appointment;

- in the case of in-person exams, they must arrive at the time communicated by the lecturer, on the basis of the lesson calendar and the time schedule set;

- must follow the instructions given by lecturers, tutors and technical-administrative staff in order to ensure compliance with the health and hygiene regulations aimed at containing the outbreak;

- until further notice, they can access the University's central libraries only by booking via the Affluences app, while they can access Departmental libraries by appointment, to be agreed by e-mail with the relevant library staff, and only after authorisation signed by their thesis Supervisor. Book loan service at all libraries is available by appointment. For further information, please check the libraries' web pages.

Additional rules for teaching staff

The lecturer is a fundamental part of the system of prevention and supervision in the workplace, as they are in charge of these aspects pursuant to the current regulations on health and safety in the workplace. Lecturers are therefore required not only to comply with these rules, but also to enforce them, ensuring that students follow them, if necessary by taking action.

Specifically, each lecturer must:

- wear a surgical face mask while in the common spaces of the University and inside the classroom, when they are not delivering the lecture. During the lessons the face mask should be worn if, due to necessity, it is not possible to keep a distance of at least two metres from other people;

- ensure that the hygiene measures in place are complied with, in particular the frequent washing of hands, preferably using soap and water or the available hand sanitiser dispensers;

- make sure the classroom is well ventilated by opening the windows at the end of each lesson wherever possible; if possible, keep windows open or partially open (as in the case of ‘vasistas’ or tilt and turn windows) during the entire lesson;

- make sure that no gatherings of students take place inside and outside the classroom, and if necessary, ask students to keep a distance of one metre between themselves and keep their face masks on;

- invite students to sit in the seat allocated to them at the time of booking via the UNIVR Lezioni app, and to respect the hygiene rules in place (i.e. wearing a face mask, maintaining social distancing measures and cleaning their hands on entering and leaving the classroom);

- be actively vigilant while at the University, even outside of class hours, and, where necessary, remind students to maintain social distancing by keeping at least one metre between themselves and wear face masks (e.g. in the corridors, common areas, study areas, toilets, etc.);

- if they intend to hold a teaching lab or practical, they should plan the activity by dividing the students so that they can always keep a distance of at least one metre between themselves. Once the lab practical has been completed, ensure that students clean the surfaces of any instruments used with wipes and neutral cleaning agents made available by the Department. At the end of each session, leave the windows open to air the room.

The written/oral exams may be administered in person or remotely at the lecturer’s discretion. However, students who wish to take the exam remotely must always be given the opportunity to do so. Moreover, in relation to students with disabilities, lecturers will be able to choose to hold office hours and exams either on site or remotely, based on the students’ needs.

In the case of on-site written exams, the number of participating students must not exceed the available seats in the classroom (about ½ of the normal room capacity), given some seats will be marked ‘out of use’.

In the case of on-site oral exams, these will have to be organised on the basis of a calendar and a schedule that ensures that the room capacity is respected on the basis of the available seats, and that the risks of gatherings are avoided. In any case, the lecturer must ensure that the classroom is well ventilated by opening windows at least twice a day where possible; if possible, windows should also be kept open or partially open (‘vasistas’ or tilt and turn windows) during the exams.

How to deal with suspected or confirmed Covid-19 cases

If during curricular activities (exams, graduation ceremonies, etc.) or while in the classroom a lecturer identifies a suspected Covid-19 case (i.e. a person with body temperature above 37.5°C, or showing Covid-19-like symptoms), they will need to accompany the student to the reception desk, so that the reception staff can check their body temperature. If the student showing Covid-19-like symptoms is in a classroom not supervised by a lecturer and adjacent to the main classroom, those who are present in that classroom are recommended that they should inform the lecturer in the main classroom. Where the body temperature is above 37.5°C, the staff at the reception desk will provide the student with a new surgical face mask and will isolate them in a dedicated room. Only those persons who are strictly necessary to provide assistance to the person may remain in the room, provided they wear surgical masks and, as far as possible, keep a distance of at least one metre from the person concerned.

It is necessary to ensure that the student can return home as soon as possible, inviting them to contact their family doctor, or GP or, in their absence, the USCA or the Department of Prevention, for the necessary clinical evaluation and a possible prescription to get a Covid-19 test. In addition, the student must promptly get in touch with the University’s Covid-19 Officer – RUC (tel. +39 045-8027683; mob. +39 348-7337833; email: debora.brocco@univr.it) who will notify SISP ULSS-9 Scaligera (tel. +39 045-8075511; prevenzione.aulss9@pecveneto.it). Please note that in this case the lecturer shall not suspend their on-site teaching activities: however, a suspension will be ordered in case the suspected Covid-19 student is confirmed as a Covid-19 case. In such a case, the lecturer will need to undertake preventive isolation, pending the outcome of the epidemiological investigation by the competent Health Authority.

- In order to allow for contact tracing, if the University or the University’s Covid-19 Officer (RUC) becomes aware, through the competent Health Authority, of a confirmed case of Covid-19 among students, lecturers, tutors or or technical-administrative staff (e.g. IT technicians) who were in the classroom on a given day, the relevant lecturer is expected to provide the University and, in particular, the University’s Covid-19 Officer – RUC (tel. +39 045-8027683; mob. +39 348-7337833; email: debora.brocco@univr.it) with information relating to attendance (booking list and assigned seats).

- In agreement with the Department of Prevention, the University Offices shall notify the individuals present in the classroom of the confirmed case, thus recommending that they self-isolate at home, stay alert about the Covid-19-like symptoms that they might show, and follow the instructions of the competent Health Authority. In fact, it is up to the competent Health Authority to carry out the epidemiological investigation and identify any measures to be implemented (e.g. quarantine, isolation, surveillance, etc.). During the preventive isolation phase and pending the outcome of the epidemiological investigation by the competent Health Authority, the teaching activity of the lecturer concerned shall only continue via distance learning. The resumption of on-site teaching activities is subject to the outcome of the epidemiological investigation and the recommendations of the Prevention Department. In any case, unless otherwise communicated and ordered by the competent Health Authority, it is advisable for students, lecturers and staff involved to resume on-site teaching activities only after a period of fifteen days. The same procedure shall apply to curricular activities (exams, graduation exams, etc.).

- If, as a result of the epidemiological investigation, the competent Health Authority places the lecturer in quarantine, their entire teaching activities, including teaching delivered via distance learning, will be suspended for the entire duration of the quarantine. It is up to the Chair of the Teaching Committee concerned to make up for the lost teaching activities, choosing the most appropriate methods, in accordance with the relevant educational objectives.

- Should a lecturer show Covid-19-like symptoms and a body temperature above 37.5° (to be checked at the reception desk) while at the University, they must quickly self-isolate and leave the workplace, promptly and responsibly notifying the Human Resources Office (presenze@ateneo.univr.it; tel. +39 045 802- 8666, 8433, 8556) and the University’s Covid-19 Officer – RUC (tel. +39 045-8027683; mob. +39 348-7337833; email: debora.brocco@univr.it), which will immediately notify the competent Health Authorities (SISP ULSS-9 Scaligera: tel. +39 045-8075511; email: prevenzione.aulss9@pecveneto.it), and be available to provide them with information to allow contact tracing.

Special cases – ‘workers at risk’ and teaching staff with children placed in quarantine, University’s governing bodies, opening hours for students

The lecturer who is required to carry out in-person teaching and collegiate activities, may request to carry them out remotely in the following two cases, and in any case after notifying the relevant Teaching Committee:

  • if the lecturer is a ‘worker at risk’, or ‘fragile worker’ pursuant to INPS circular no. 13 of 4 September 2020, and following assessment in accordance with the relevant University’s regulations;
  • if the lecturer has children under the age of 14 who were placed in quarantine by order of the competent Health Authority, provided that there is no other parent in the household who in any capacity carries out work from home, or does not perform any work activity. In this case, the person concerned must submit the documentation relating to the quarantine order of the child, together with a self-declaration on the existence of the other conditions.

- The meetings of the University’s governing bodies (including Teaching Committees, Departmental Council and any other collegiate bodies) may take place both on-site and in blended mode, depending on the availability of classrooms, based on the number of participants and compliance with social distancing requirements (keeping at least 1 metre apart from others). Teaching staff may participate remotely only if so arranged in advance for that specific meeting. In the case of in-person participation, face masks must always be kept on. At the end of the meeting, where possible, windows must be opened to air the room.

- Office hours for students can be carried out both remotely and in person, by appointment. It is up to the relevant lecturer to arrange their office hours so as to avoid gatherings of students outside their office or room. To that end, and if deemed necessary, where two or more lecturers are to hold office hours in adjacent offices or rooms, it is recommended that they make arrangements to ensure that office hours are held at different times. Teaching staff should make sure that their office or room is aired frequently, and that everyone wears a face covering, especially if it is not possible to keep a distance of 1 metre from other people. It is not necessary to clean surfaces after each meeting: cleaning will be carried out daily by the appointed cleaning services provider.

 

7 September 2020

Update from the University’s Covid-19 Task Force

During the meeting of the University’s Covid-19 Task Force of 31 August 2020 the following points were addressed:

  • Admission Tests for degree programmes: procedures in place to ensure safety;
  • University libraries opening times;
  • start of the academic year 2020/2021;
  • teaching staff office hours for students;
  • use of study rooms and spaces;
  • rules on access to University premises for scholarship and research grant holders, PhDs and students working on their dissertation;
  • workers ‘at risk’ and special health surveillance. 

Please find below the updates that may be of interest to the members of the University community:


•    Libraries

From Monday 7 September the libraries Frinzi, Meneghetti, and Santa Marta will reopen with extended opening hours. Until further notice, University libraries will remain open to university users only (i.e. the University’s students, teaching staff and technical-administrative staff, and staff of the University Hospital of Verona - AOUI). 

Please note that all public health measures remain in place. In order to access the library, users will need to book their place in advance via the App Affluences — our book borrowing services remain by reservation and appointment only. 

From 7 September, the opening times at Departmental libraries will be extended as follows: from Monday to Friday, 9 am to 3 pm. Please note that Departmental libraries will remain open to University users only (i.e. the University’s students, teaching staff and technical-administrative staff, and staff of the University Hospital of Verona - AOUI). Scholarship and research grant holders, PhDs and students working on their dissertation will be allowed to access Departmental libraries, provided they have the authorisation form signed by their thesis or research Supervisor. The individuals concerned are advised that they should contact their Supervisor by email to make an appointment. Access is only allowed for the purpose of consulting library materials if these are not otherwise available. 


•    Academic Year 2020/2021 – Guidelines for teaching staff 

Guidelines for teaching staff will soon be made available. These will include the following:

  • classroom management and surveillance in common spaces;
  • instructions to be followed in case there is a positive case; 
  • delivery of lectures and modules via distance learning. 

 

•    Office hours for students

Office hours for students can be carried out both remotely and in person, by appointment. It is up to the relevant lecturer to arrange their office hours so as to avoid gatherings of students outside their office or room. To that end, and if deemed necessary, where two or more lecturers are to hold office hours in adjacent offices or rooms, it is recommended that they make arrangements to ensure that office hours are held at different times.

Teaching staff should make sure that their office or room is aired frequently, and that everyone wears a face covering, especially if it is not possible to keep a distance of 1 metre from other people. It is not necessary to clean surfaces after each meeting: cleaning will be carried out daily by the appointed cleaning services provider.


•     Study spaces

With the beginning of the new academic year, from 28 September 2020, study spaces at the University will reopen to students, and the following rules will apply:

  • a limited number of seats will be made available to students, therefore, it will be forbidden to sit in some seats (these will be duly marked off), or move chairs;
  • a social distance of at least 1 metre must be maintained from other individuals; 
  • everyone must wear face coverings (preferably surgical face masks, while masks with exhalation valve should not be used) when on site. These must cover nose and mouth; 
  • frequent hand hygiene is recommended; 
  • students are advised that they should use and download the Immuni app, which allows contact tracing in case of proximity with possible Covid-19 positive individuals;  
  • gatherings will not be permitted.

Please note that study spaces will be kept under surveillance: any transgressor will be asked to leave the University premises immediately.


•    Rules on access to University premises for Scholarship and research grant holders, PhDs and students working on their dissertation

From 28 September 2020, Scholarship and research grant holders, PhDs, students working on their dissertation and staff involved in any capacity in research activities, may attend University premises without needing to have the authorisation form signed by their research Supervisor. Nevertheless, the research Supervisor will continue to be responsible for ensuring that social distancing measures and preventive measures in the relevant study spaces are always complied with. 

Concerning access to Departmental libraries, Scholarship and research grant holders, PhDs and students working on their dissertation who wish to access their premises will still be required to provide the authorisation form signed by their thesis or research Supervisor.

 

•    Rules on workers ‘at risk’ and special health surveillance

What was discussed during the meeting of 31 August 2020 on the return to work of workers at risk (‘fragile workers’) and special health surveillance, has been partially amended following the Circular of the Ministry of Health of 4 September 2020. Therefore, these issues will be fully addressed in the next Update, in the light of regulatory developments.

 

September 2020 exam session

  • Concerning written and oral exams, each responsible lecturer will be able to choose whether to administer the exam on site or remotely. However, students must be granted the opportunity to take the exam remotely if they wish so;
  • graduation exams will only be held on site.

Please note that IT Support for online exams must be booked in advance through the relevant Teaching and Student Services Unit, and in agreement with the IT Department.

 

4 July 2020

The University of Verona working to resume in-person teaching activities from September

The University of Verona has succeeded in ensuring that teaching activities could continue without interruption despite the Covid-19 emergency. In-person graduations and exams have already resumed, and the start of the next academic year is already planned, with the aim of getting everyone back to classes safely.

The social distancing measures established to date by the Government require a reduced number of students per classroom, but the University’s structures and the Student Council are making every effort to reorganise classrooms and find new spaces, so as to guarantee students from all courses the opportunity to attend lectures on site at the University.

A new Prime Ministerial Decree (DPCM) is expected shortly as the current one will expire on 14 July. Presumably, the Ministry will provide new guidelines for the universities, as it has done so far, and we hope that these can improve the situation further in coming out of the emergency. Indeed, Minister Manfredi himself in these days has declared his willingness to resume in-person activities from September.

In light of the new ministerial guidelines, the University of Verona will proceed with their implementation in order to guarantee the best quality of teaching.

We therefore continue to work to resume in-person activities at the University from the beginning of the new academic year, while at the same time ensuring that students who cannot be physically present can continue to attend lectures remotely via distance learning.

 

22 June 2020

Update on the summer exam session

As an update of the document ‘Update of the Operative guidelines for ‘Phase 2’, from 18 June 2020’ issued by the University’s Covid-19 Task Force, please find below a clarification regarding In-person exams in the summer session:

  • from the second exam round (appello) onwards of the same exam session (sessione), the responsible lecturers can choose whether to change the examination methods (from online to in-person exams) for oral and written exams (in the latter case, the same type of written exam must be maintained);
  • in any event, students must be given the opportunity to take the exam remotely if they wish so;
  • the times and dates originally set for the exam round in question must be maintained.

In addition, lecturers intending to change examination methods from online to in-person mode in July are advised that they should agree it in advance with the Chair of the relevant Teaching Committee, and then notify the decision to the relevant Teaching and Student Services Unit by Thursday 25 June 2020, so that the Unit can inform the technical services of the room and dates concerned in order to arrange for the cleaning procedures.

Prof. Federico Schena, Rector's Delegate for Teaching and Education

 

22 June 2020

Library consultation rooms to reopen from 23 June to university users. Book borrowing services by reservation and appointment only

On Tuesday 23 June 2020 consultation rooms at the University’s libraries will reopen to university users only, who will be allowed to access them up to the number of users allowed by social distancing measures. Please note: users must always wear protective masks and sanitise their hands using the hydroalcoholic gel available at the entrance.

Consultation rooms at the Frinzi, Meneghetti, and Santa Marta libraries will be open from Monday to Friday from 8.30 am to 3 pm to teaching staff, students, technical-administrative staff, staff of the University Hospital of Verona (Azienda Ospedaliera Universitaria Integrata di Verona), students working on their dissertation, PhD students, scholarship and research grant holders. In order to access the library, all users will need to complete and submit this form, which can also be collected and completed on-site.

Users are advised that they should use the available places in a responsible manner. Priority will be given to users who need to consult bibliographic sources not otherwise available.

PLEASE NOTE: the newspaper library (emeroteca) at Frinzi Library is currently closed for necessary maintenance work. However, interested users will be able to request paper items in the consultation room.

Departmental libraries

Departmental libraries (specialist libraries) are open to teaching staff, students, technical-administrative staff, staff of the University Hospital of Verona (Azienda Ospedaliera Universitaria Integrata di Verona), students working on their dissertation, PhD students, scholarship and research grant holders who have their authorisation form signed by their Research or Dissertation Supervisor (go to: form for students working on their dissertation or form for PhD students and scholarship and research grant holders). Please book an appointment by email with your supervisor. Access is only intended for consultation of sources not otherwise available.

Opening hours

  • G. Zanotto Law Library from Monday to Friday, 8.30 am - 3 pm
  • W. Busch Library on Tuesdays and Thursdays, 9 am -1 pm
  • L. Ambrosoli Library on Tuesdays and Thursdays, 9 am -1 pm
  • F. Riva Library on Tuesdays and Thursdays, 9 am -1 pm
  • E. Bianchi Library on Tuesdays and Thursdays, 9 am -1 pm
  • Education Science Library on Tuesdays and Thursdays, 9 am -1 pm
  • Library of the Economics Campus in Vicenza on Mondays, Wednesdays, and Fridays, 9-12.30 am / 1.30-5 pm
  • Movement Sciences Library on Tuesdays and Thursdays, 9 am -1 pm
  • Libraries of Biotechnology, Computer Science and Psychiatry: please contact Meneghetti Library.

LIBRARY SERVICES: 

Borrowing books

Users will be able to access the library’s premises only after having reserved the book online by clicking here on Universe. Please wait for confirmation, after which you will need to arrange a day and time for collection during the opening hours specified above. Book items that are part of a syllabus of a degree programme and books marked as ‘consultation’ on Universe can be borrowed for 48 hours only (not including encyclopedias, dictionaries, journals…).

Returning books

This can only be done by using the self-service boxes outside, when library premises are open. Please note: the self-service box at the Meneghetti Library has been moved to the atrium of the Biological Institutes (Istituti Biologici).

Girarticolo and Giralibro

Girarticolo: without needing to go to the library in person, it will be possible for users to request and receive through Universe articles or sections of books owned by the University's libraries, in compliance with copyright regulations. Just click on ‘Richiedi ai servizi interbibliotecari’ on Universe.

Giralibro: by logging into Universe and clicking on Prenota il ritiro dei libri in biblioteca, university users will be able to order a book online that is part of the collection of the University’s libraries, and collect it at a library of their choice.

Inter-library loans service

Inter-library loans service allows users to request articles, book sections and books from other national and international libraries, subject to availability from the external libraries in question.

Online services

All the online library services remain available to online users - for further information: FAQ #lamiabibliotecadacasa or ask a librarian by completing the form.

Photocopying: photocopiers can be used in the libraries.

 

18 June 2020

‘Phase two - Operative guidelines’ updates from 18 June 2020

In the meeting held on Wednesday 17 June 2020, the University’s Covid-19 task force has issued a new document which updates the ‘Phase two’ operative guidelines for the University of Verona, in relation to and in accordance with the provisions contained in the Prime Ministerial Decree (DPCM) of 11 June 2020 and the Regional Ordinance no. 59 of 13 June 2020.

Please find below the latest version of the Authorisation forms for students working on their dissertation, PhD students, and scholarship/research grant holders:

 

11 June 2020

Teaching activities - updates on teaching modes for the a.y. 2020/2021

In order to respond adequately to the continuing emergency situation, and pending specific ministerial provisions, the University, in order to meet the organisational needs of students, teaching staff and technical-administrative staff, has deemed it necessary to set out the methods for carrying out teaching activities for the academic year 2020/2021 according to the following principles:

  1. we recognise the importance of in-person teaching activities, where compatible with safety requirements;
  2. we ensure that all activities can also be accessed online and remotely, with the sole exception of activities for which national legislation requires the physical presence of participants;
  3. we ensure that activities are organised always taking into account the needs of people with disabilities and/or SLD - specific learning needs.

In order to implement these principles, in compliance with the current guidelines and compatibly with the available University’s structures, the activities of degree programmes and courses will be organised as follows:

  1. Master’s degree programmes: dual mode (i.e. both in person and remotely);
  2. Bachelor’s degree programmes: remotely, with the exception of the first year of study, in which activities will be offered in dual mode (in person and remotely) in a way that is compatible with the safety measures of physical distancing in place for ‘Phase three’;
  3. Single cycle/Combined Bachelor+Master’s degree programmes: dual mode (i.e. both in person and remotely), depending on the year of study, and based on what has been set out by each degree programme;
  4. PhD programmes, Postgraduate Specialisation programmes, Professional Master’s programmes, and postgraduate courses: dual mode (i.e. both in person and remotely); activities will be offered at times compatible with the priority activities of each course.

All the practical activities (practicals and laboratory activities) will be provided in a dual mode (i.e. both in person and remotely), according to organisational guidelines in line with the needs of each course.

It will be the responsibility of the University's bodies, Rector’s Delegates, Directorates and the Crisis Unit, specifically set up to tackle this emergency, to provide maximum support to the University’s Schools, Departments, Teaching Committees and Teaching and Student Services Units during the complex process of planning and organisation, necessary to implement these guidelines. These will be promptly updated where necessary due to changes in the situation, and/or legislative or regulatory requirements.

THE RECTOR

Prof. Pier Francesco Nocini

 


4 June 2020

‘Phase two - Operative guidelines’ updates from 3 June 2020

In the meeting held on Friday 29 May 2020, the University’s Covid-19 task force has issued a new document which updates the ‘Phase two’ operative guidelines.

Please find below the updated authorisation forms for Students working on their dissertation, PhDs and Scholarship and Research Grant holders:

 

  Guidelines for online exams (summer session) are now available here

 Specific workshops on Online exams will be held online from 18 May on Mondays and Wednesdays from 9 am to 11 am for three weeks (6 rounds).

 Register for your workshop online. When your registration is complete, you will receive an email confirmation with the link to the meeting you wish to access.

 For further information please go to:  Online exams.

 

Please find below the University’s guidelines and key information on all teaching activities (lectures, exams, and graduations) that have been rescheduled as a result of the Covid-19 emergency. Such activities are supervised by the Chairs of the Teaching Committees, who are available to provide further information on teaching and procedures.

For technical guidance and details on tools, guides, tutorials and methods, or if you need to contact the IT Helpdesk, please refer to the Distance Learning web page, which is always up to date.

DISTANCE LEARNING LECTURES AND LAB ACTIVITIES

Who is in charge of the calendar of distance learning activities?
The calendar of distance learning activities - intended to replace face-to-face lectures that were suspended because of the Covid-19 emergency - is set by each Teaching Committee under the supervision of the Chair of the Teaching Committee.

Who chooses how rescheduled lectures will be delivered?
It is up to each lecturer to choose the most appropriate method, provided this is among those approved by the University, feasible, and in line with the learning objectives of the module.

What are the main Distance Learning methods that a lecturer can choose?
Lecturers can choose between two methods for delivering their lectures online:
1) Pre-recording - pre-recorded lectures enable lecturers to record a video of their lecture and publish it only once they have completed it, with no live student interaction. This means that students will be able to access the recorded lecture only once it has been published online by the lecturer. Students are recommended that they should use the Panopto platform (disabling the ‘Webcast’ option).
2) Live streaming - lecturers can deliver their lectures live and remotely, with students taking part via distance learning platforms; in this case, choosing the right platform depends on the level of student interaction required:
•    Moderate student interaction (chat only) - Panopto live streaming (‘Webcast’ option enabled)
•    High student interaction (audio/video and chat) - Zoom (Web conference).

Lecturers may choose to use other softwares temporarily and under their own responsibility, in which case they will not be able to request support from the IT Helpdesk.

How long do pre-recorded lectures last?
The duration of each pre-recorded lecture is based on the learning objectives set by the lecturer for each session. In any case, lectures must last at least 30 minutes each.

How long do live streaming lectures last?
Live streaming lectures must have the same duration as traditional face-to-face lectures.

How should pre-recorded lectures be entered in the online register?
You can enter the pre-recorded lecture in the online register simply by using the same field for traditional face-to-face lectures, and selecting ‘Aula non censita’ (Classroom not listed) from the list of university facilities. By doing so, the related notes in the register will display the message ‘Aule virtuali - Lezione registrata per recupero emergenza coronavirus’ (Virtual classrooms - Lecture recorded due to Coronavirus emergency).

I need to publish a notice for my students: where should I post it?
To inform your students of any aspects related to your module, please use the ‘Bacheca Avvisi’ (Notices) section on your module’s website. To do so, you must first select the option ‘Avvisi di insegnamenti o di corsi di studio’ on DBERW: by doing so, students will be able to read your message also on their own dashboard on MyUnivr.

Is there a specific deadline for publishing all the recorded lectures intended to replace the face-to-face lectures that were suspended because of the Covid-19 emergency?
Lecturers are recommended that they should make their lectures available regularly during the entire period covered by the module.

How should I reschedule missed lab hours?
Lab activities may be carried out via distance learning/remotely where possible.

How can I hold office hours for students?
Office hours for students can only be held remotely. Lecturers are recommended that they should use Zoom, since it has been adopted by the University, and the IT Helpdesk will then be available for support.

ORAL EXAMS

  • Oral exams to be administered online follow the same procedures in place for face-to-face oral exams, pursuant to the temporary measures adopted because of the Covid-19 emergency (see MIUR note no. 8794 of 30 March 2020). These procedures must ensure that the date and time of the exam is available to the public, and that there are at least two students logged on and virtually present at the same time for each exam. The lecturer remains in charge of the overall evaluation of the exam, so there’s no need for the entire examination committee to participate in the examination.
  • In this context, online exams are intended to completely replace the relevant face-to-face exams that were rescheduled due to the Covid-19 emergency.
  • Students taking an exam online will need to show their face and a valid ID document in order to be correctly identified.
  • The examination will be entirely administered online via live streaming on Zoom (without recording the session), or using other platforms. Please note: in the latter case, lecturers will not be able to request support from the University’s IT Helpdesk.
  • Students will be informed of the mark obtained at the end of the examination.
  • Please note that, pursuant to Art. 16 of the Student Regulations, “while taking an oral exam, students may choose to withdraw at any time until the examination commission has recorded the mark”.
  • Marks must be recorded by the usual methods.

 

WRITTEN EXAMS

The exams that were due to be taken in written form must be rescheduled and taken using a different examination method (e.g. oral test, written essays/reports sent by e-mail) as judged by the relevant lecturer, in line with the learning objectives of the module and, if necessary, differently from what is set out in the Degree Programme Annual Factsheet.
Written exams for which it is not possible to use a different examination method, can also be carried out in written form remotely from home, provided that the lecturer in question is familiar with Zoom and that a suitable internet connection is available.

 

ONLINE GRADUATIONS

Final examinations and graduation ceremonies can only take place online. The Graduation Committee will gather in a specific conference hall of the University, while students are expected to attend and take the final examination online, following the technical instructions available here, prepared by the Head Office of Information Systems and Technologies (DSIT).
Each Graduation Committee may choose to use computer tools different than those indicated in the instructions, as long as online streaming is enabled, if deemed more appropriate for the degree programme in question. However, in such a case, the IT Helpdesk will not be able to provide technical support.
Before carrying out an online graduation, it is essential to perform a technical check, so as to minimise the risk of technical failures, and ensure the full functioning of the procedures to be followed during the examination. It will be up to the relevant Teaching and Student Services Unit to contact the technical support staff indicated by DSIT for each Graduation Committee, in order to schedule the technical check, in which the President of the Graduation Committee, and possibly the entire committe, will be expected to take part.
It should be remembered that in the current emergency situation, in which the University is committed to carrying out distance learning initiatives, the President of each Graduation Committee must have a good knowledge of the digital and IT tools in use, and must be available to carry out technical checks and follow specific instructions to be able to deal with any unforeseen technical failures. If these requirements are not met, it is therefore necessary to consider whether the current President of the Graduation Committee can be replaced, also regardless of compliance with the usual hierarchy of academic roles.

Please note that connection failures and communication glitches with the candidate or between members of the Commission may still occur despite following the relevant instructions. It is up to each Graduation Committee, under the supervision of the President, to assess whether the technical conditions are such as to compromise the correct assessment of the candidate, and whether it is necessary to suspend the session and repeat the examination.

 

 Should you need more information, please contact the Teaching and Student Services Unit of your area.

San Francesco canteen

From Monday 22 June, the San Francesco canteen will be open to university users without needing to book a place.

The canteen will be open to students, employees and teaching staff for lunch from Monday to Friday.

For more information go to: ESU Verona website