Coronavirus - Information for teaching staff

22 June 2020

Update on the summer exam session

As an update of the document ‘Update of the Operative guidelines for ‘Phase 2’, from 18 June 2020’ issued by the University’s Covid-19 Task Force, please find below a clarification regarding In-person exams in the summer session:

  • from the second exam round (appello) onwards of the same exam session (sessione), the responsible lecturers can choose whether to change the examination methods (from online to in-person exams) for oral and written exams (in the latter case, the same type of written exam must be maintained);
  • in any event, students must be given the opportunity to take the exam remotely if they wish so;
  • the times and dates originally set for the exam round in question must be maintained.

In addition, lecturers intending to change examination methods from online to in-person mode in July are advised that they should agree it in advance with the Chair of the relevant Teaching Committee, and then notify the decision to the relevant Teaching and Student Services Unit by Thursday 25 June 2020, so that the Unit can inform the technical services of the room and dates concerned in order to arrange for the cleaning procedures.

Prof. Federico Schena, Rector's Delegate for Teaching and Education

 

22 June 2020

Library consultation rooms to reopen from 23 June to university users. Book borrowing services by reservation and appointment only

On Tuesday 23 June 2020 consultation rooms at the University’s libraries will reopen to university users only, who will be allowed to access them up to the number of users allowed by social distancing measures. Please note: users must always wear protective masks and sanitise their hands using the hydroalcoholic gel available at the entrance.

Consultation rooms at the Frinzi, Meneghetti, and Santa Marta libraries will be open from Monday to Friday from 8.30 am to 3 pm to teaching staff, students, technical-administrative staff, staff of the University Hospital of Verona (Azienda Ospedaliera Universitaria Integrata di Verona), students working on their dissertation, PhD students, scholarship and research grant holders. In order to access the library, all users will need to complete and submit this form, which can also be collected and completed on-site.

Users are advised that they should use the available places in a responsible manner. Priority will be given to users who need to consult bibliographic sources not otherwise available.

PLEASE NOTE: the newspaper library (emeroteca) at Frinzi Library is currently closed for necessary maintenance work. However, interested users will be able to request paper items in the consultation room.

Departmental libraries

Departmental libraries (specialist libraries) are open to teaching staff, students, technical-administrative staff, staff of the University Hospital of Verona (Azienda Ospedaliera Universitaria Integrata di Verona), students working on their dissertation, PhD students, scholarship and research grant holders who have their authorisation form signed by their Research or Dissertation Supervisor (go to: form for students working on their dissertation or form for PhD students and scholarship and research grant holders). Please book an appointment by email with your supervisor. Access is only intended for consultation of sources not otherwise available.

Opening hours

  • G. Zanotto Law Library from Monday to Friday, 8.30 am - 3 pm
  • W. Busch Library on Tuesdays and Thursdays, 9 am -1 pm
  • L. Ambrosoli Library on Tuesdays and Thursdays, 9 am -1 pm
  • F. Riva Library on Tuesdays and Thursdays, 9 am -1 pm
  • E. Bianchi Library on Tuesdays and Thursdays, 9 am -1 pm
  • Education Science Library on Tuesdays and Thursdays, 9 am -1 pm
  • Library of the Economics Campus in Vicenza on Mondays, Wednesdays, and Fridays, 9-12.30 am / 1.30-5 pm
  • Movement Sciences Library on Tuesdays and Thursdays, 9 am -1 pm
  • Libraries of Biotechnology, Computer Science and Psychiatry: please contact Meneghetti Library.

LIBRARY SERVICES: 

Borrowing books

Users will be able to access the library’s premises only after having reserved the book online by clicking here on Universe. Please wait for confirmation, after which you will need to arrange a day and time for collection during the opening hours specified above. Book items that are part of a syllabus of a degree programme and books marked as ‘consultation’ on Universe can be borrowed for 48 hours only (not including encyclopedias, dictionaries, journals…).

Returning books

This can only be done by using the self-service boxes outside, when library premises are open. Please note: the self-service box at the Meneghetti Library has been moved to the atrium of the Biological Institutes (Istituti Biologici).

Girarticolo and Giralibro

Girarticolo: without needing to go to the library in person, it will be possible for users to request and receive through Universe articles or sections of books owned by the University's libraries, in compliance with copyright regulations. Just click on ‘Richiedi ai servizi interbibliotecari’ on Universe.

Giralibro: by logging into Universe and clicking on Prenota il ritiro dei libri in biblioteca, university users will be able to order a book online that is part of the collection of the University’s libraries, and collect it at a library of their choice.

Inter-library loans service

Inter-library loans service allows users to request articles, book sections and books from other national and international libraries, subject to availability from the external libraries in question.

Online services

All the online library services remain available to online users - for further information: FAQ #lamiabibliotecadacasa or ask a librarian by completing the form.

Photocopying: photocopiers can be used in the libraries.

 

18 June 2020

‘Phase two - Operative guidelines’ updates from 18 June 2020

In the meeting held on Wednesday 17 June 2020, the University’s Covid-19 task force has issued a new document which updates the ‘Phase two’ operative guidelines for the University of Verona, in relation to and in accordance with the provisions contained in the Prime Ministerial Decree (DPCM) of 11 June 2020 and the Regional Ordinance no. 59 of 13 June 2020.

Please find below the latest version of the Authorisation forms for students working on their dissertation, PhD students, and scholarship/research grant holders:

 

11 June 2020

Teaching activities - updates on teaching modes for the a.y. 2020/2021

In order to respond adequately to the continuing emergency situation, and pending specific ministerial provisions, the University, in order to meet the organisational needs of students, teaching staff and technical-administrative staff, has deemed it necessary to set out the methods for carrying out teaching activities for the academic year 2020/2021 according to the following principles:

  1. we recognise the importance of in-person teaching activities, where compatible with safety requirements;
  2. we ensure that all activities can also be accessed online and remotely, with the sole exception of activities for which national legislation requires the physical presence of participants;
  3. we ensure that activities are organised always taking into account the needs of people with disabilities and/or SLD - specific learning needs.

In order to implement these principles, in compliance with the current guidelines and compatibly with the available University’s structures, the activities of degree programmes and courses will be organised as follows:

  1. Master’s degree programmes: dual mode (i.e. both in person and remotely);
  2. Bachelor’s degree programmes: remotely, with the exception of the first year of study, in which activities will be offered in dual mode (in person and remotely) in a way that is compatible with the safety measures of physical distancing in place for ‘Phase three’;
  3. Single cycle/Combined Bachelor+Master’s degree programmes: dual mode (i.e. both in person and remotely), depending on the year of study, and based on what has been set out by each degree programme;
  4. PhD programmes, Postgraduate Specialisation programmes, Professional Master’s programmes, and postgraduate courses: dual mode (i.e. both in person and remotely); activities will be offered at times compatible with the priority activities of each course.

All the practical activities (practicals and laboratory activities) will be provided in a dual mode (i.e. both in person and remotely), according to organisational guidelines in line with the needs of each course.

It will be the responsibility of the University's bodies, Rector’s Delegates, Directorates and the Crisis Unit, specifically set up to tackle this emergency, to provide maximum support to the University’s Schools, Departments, Teaching Committees and Teaching and Student Services Units during the complex process of planning and organisation, necessary to implement these guidelines. These will be promptly updated where necessary due to changes in the situation, and/or legislative or regulatory requirements.

THE RECTOR

Prof. Pier Francesco Nocini

 


4 June 2020

‘Phase two - Operative guidelines’ updates from 3 June 2020

In the meeting held on Friday 29 May 2020, the University’s Covid-19 task force has issued a new document which updates the ‘Phase two’ operative guidelines.

Please find below the updated authorisation forms for Students working on their dissertation, PhDs and Scholarship and Research Grant holders:

 

  Guidelines for online exams (summer session) are now available here

 Specific workshops on Online exams will be held online from 18 May on Mondays and Wednesdays from 9 am to 11 am for three weeks (6 rounds).

 Register for your workshop online. When your registration is complete, you will receive an email confirmation with the link to the meeting you wish to access.

 For further information please go to:  Online exams.

 

Please find below the University’s guidelines and key information on all teaching activities (lectures, exams, and graduations) that have been rescheduled as a result of the Covid-19 emergency. Such activities are supervised by the Chairs of the Teaching Committees, who are available to provide further information on teaching and procedures.

For technical guidance and details on tools, guides, tutorials and methods, or if you need to contact the IT Helpdesk, please refer to the Distance Learning web page, which is always up to date.

DISTANCE LEARNING LECTURES AND LAB ACTIVITIES

Who is in charge of the calendar of distance learning activities?
The calendar of distance learning activities - intended to replace face-to-face lectures that were suspended because of the Covid-19 emergency - is set by each Teaching Committee under the supervision of the Chair of the Teaching Committee.

Who chooses how rescheduled lectures will be delivered?
It is up to each lecturer to choose the most appropriate method, provided this is among those approved by the University, feasible, and in line with the learning objectives of the module.

What are the main Distance Learning methods that a lecturer can choose?
Lecturers can choose between two methods for delivering their lectures online:
1) Pre-recording - pre-recorded lectures enable lecturers to record a video of their lecture and publish it only once they have completed it, with no live student interaction. This means that students will be able to access the recorded lecture only once it has been published online by the lecturer. Students are recommended that they should use the Panopto platform (disabling the ‘Webcast’ option).
2) Live streaming - lecturers can deliver their lectures live and remotely, with students taking part via distance learning platforms; in this case, choosing the right platform depends on the level of student interaction required:
•    Moderate student interaction (chat only) - Panopto live streaming (‘Webcast’ option enabled)
•    High student interaction (audio/video and chat) - Zoom (Web conference).

Lecturers may choose to use other softwares temporarily and under their own responsibility, in which case they will not be able to request support from the IT Helpdesk.

How long do pre-recorded lectures last?
The duration of each pre-recorded lecture is based on the learning objectives set by the lecturer for each session. In any case, lectures must last at least 30 minutes each.

How long do live streaming lectures last?
Live streaming lectures must have the same duration as traditional face-to-face lectures.

How should pre-recorded lectures be entered in the online register?
You can enter the pre-recorded lecture in the online register simply by using the same field for traditional face-to-face lectures, and selecting ‘Aula non censita’ (Classroom not listed) from the list of university facilities. By doing so, the related notes in the register will display the message ‘Aule virtuali - Lezione registrata per recupero emergenza coronavirus’ (Virtual classrooms - Lecture recorded due to Coronavirus emergency).

I need to publish a notice for my students: where should I post it?
To inform your students of any aspects related to your module, please use the ‘Bacheca Avvisi’ (Notices) section on your module’s website. To do so, you must first select the option ‘Avvisi di insegnamenti o di corsi di studio’ on DBERW: by doing so, students will be able to read your message also on their own dashboard on MyUnivr.

Is there a specific deadline for publishing all the recorded lectures intended to replace the face-to-face lectures that were suspended because of the Covid-19 emergency?
Lecturers are recommended that they should make their lectures available regularly during the entire period covered by the module.

How should I reschedule missed lab hours?
Lab activities may be carried out via distance learning/remotely where possible.

How can I hold office hours for students?
Office hours for students can only be held remotely. Lecturers are recommended that they should use Zoom, since it has been adopted by the University, and the IT Helpdesk will then be available for support.

ORAL EXAMS

  • Oral exams to be administered online follow the same procedures in place for face-to-face oral exams, pursuant to the temporary measures adopted because of the Covid-19 emergency (see MIUR note no. 8794 of 30 March 2020). These procedures must ensure that the date and time of the exam is available to the public, and that there are at least two students logged on and virtually present at the same time for each exam. The lecturer remains in charge of the overall evaluation of the exam, so there’s no need for the entire examination committee to participate in the examination.
  • In this context, online exams are intended to completely replace the relevant face-to-face exams that were rescheduled due to the Covid-19 emergency.
  • Students taking an exam online will need to show their face and a valid ID document in order to be correctly identified.
  • The examination will be entirely administered online via live streaming on Zoom (without recording the session), or using other platforms. Please note: in the latter case, lecturers will not be able to request support from the University’s IT Helpdesk.
  • Students will be informed of the mark obtained at the end of the examination.
  • Please note that, pursuant to Art. 16 of the Student Regulations, “while taking an oral exam, students may choose to withdraw at any time until the examination commission has recorded the mark”.
  • Marks must be recorded by the usual methods.

 

WRITTEN EXAMS

The exams that were due to be taken in written form must be rescheduled and taken using a different examination method (e.g. oral test, written essays/reports sent by e-mail) as judged by the relevant lecturer, in line with the learning objectives of the module and, if necessary, differently from what is set out in the Degree Programme Annual Factsheet.
Written exams for which it is not possible to use a different examination method, can also be carried out in written form remotely from home, provided that the lecturer in question is familiar with Zoom and that a suitable internet connection is available.

 

ONLINE GRADUATIONS

Final examinations and graduation ceremonies can only take place online. The Graduation Committee will gather in a specific conference hall of the University, while students are expected to attend and take the final examination online, following the technical instructions available here, prepared by the Head Office of Information Systems and Technologies (DSIT).
Each Graduation Committee may choose to use computer tools different than those indicated in the instructions, as long as online streaming is enabled, if deemed more appropriate for the degree programme in question. However, in such a case, the IT Helpdesk will not be able to provide technical support.
Before carrying out an online graduation, it is essential to perform a technical check, so as to minimise the risk of technical failures, and ensure the full functioning of the procedures to be followed during the examination. It will be up to the relevant Teaching and Student Services Unit to contact the technical support staff indicated by DSIT for each Graduation Committee, in order to schedule the technical check, in which the President of the Graduation Committee, and possibly the entire committe, will be expected to take part.
It should be remembered that in the current emergency situation, in which the University is committed to carrying out distance learning initiatives, the President of each Graduation Committee must have a good knowledge of the digital and IT tools in use, and must be available to carry out technical checks and follow specific instructions to be able to deal with any unforeseen technical failures. If these requirements are not met, it is therefore necessary to consider whether the current President of the Graduation Committee can be replaced, also regardless of compliance with the usual hierarchy of academic roles.

Please note that connection failures and communication glitches with the candidate or between members of the Commission may still occur despite following the relevant instructions. It is up to each Graduation Committee, under the supervision of the President, to assess whether the technical conditions are such as to compromise the correct assessment of the candidate, and whether it is necessary to suspend the session and repeat the examination.

 

 Should you need more information, please contact the Teaching and Student Services Unit of your area.

San Francesco canteen

From Monday 22 June, the San Francesco canteen will be open to university users without needing to book a place.

The canteen will be open to students, employees and teaching staff for lunch from Monday to Friday.

For more information go to: ESU Verona website