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Head: Maria Damiano
Service managed by:: Head Office Research Office
Unit PhD Unit

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Forms

Documents for INVITE PhD Students

Career Development Plan: Template to be used to describe your career development plan

EN | 39Kb | 14/12/2018
Guidance "Open Access to Publications": Research Executive Agency document to guide all COFUND fellows on the application of the regulation about open access to publications.

EN | 42Kb | 09/07/2020
INVITE Ethics Issues Table: Document to be filled in to check if your research raises any ethics issues

EN | 68Kb | 14/12/2018
INVITE Research Project template: Template to be used to present the research project

EN | 44Kb | 14/12/2018
INVITE Research Protocol approval form: Research Protocol approval form that has to be filled in by all INVITE PhD Students that have ticked YES to at least one of questions in the Ethics Issues Table.

EN | 2483Kb | 28/03/2019
INVITE Supervisory Meeting Report: Template that can be used for the qaurterly meeting between the supervisor and the INVITE student

IT | 28Kb | 10/01/2019
INVITE Timesheet: Template to keep record of your activities month by month, to be filled in regularly (at least once a month)

EN | 368Kb | 14/12/2018
Open Data and Data Management: Links to video, presentations and tools of the INVITE training course on open science, open data and data management, organised on 27th-28th May and 3rd-4th June 2020

Open Science Open Data Links - EN | 219Kb | 12/07/2020

Coaching Counselling and vocational guidance course - 1st group meeting (15 July 2019)

Coaching Counselling and vocational guidance course - 2nd group meeting (13th September 2019)

Coaching Counselling and vocational guidance course - 3rd group meeting (11th November 2019)

FAQ

Final exam information

Final exam 2017: Phd students enrolled in 29th cycle

I am going to take my final exam. What documents do I have to present?

In October, after the decision of the Teaching Committee, the candidates admitted to the final exam must submit:
- Request of enrolment in the final exam;
- Proof of payment of the enrolment fees (to Università degli Studi di Verona sul conto IBAN: IT65–U–05034–11750-000000011000 [Swift code per versamenti dall'estero: BAPPIT21001], Banco Popolare, Piazza Nogara 2, Verona, Reason of payment “Tassa di iscrizione all'esame finale").
N.B.In case of delayed payment with respect to the deadlines, in accordance with the resolution of the Board of Directors, a default indemnity of 20,00 € for the applications delivered after the date-term will be imposed.
During the same month the PhD students will have to send their thesis to two External Assessors appointed by the Teaching Committee, which will take note of the evaluations. It will also discuss about the release of the ISBN and the use of the logo of Verona University on the title page of the thesis (Frontespizio) and it will elect the members of the Examination Panel.
In January the Rector Decree for the nomination of the Examination Panel will be published; students have to send to each member of the Panel (full members and experts) a copy of the thesis following the modalities decided by the Coordinator/tutor (paper or e-mail) by December 15th and in any case at least one month before their defence.
The awarding of the degree certificate is subjected to the PhD student submitting his/her final thesis to the University Catalogue for free access, which will ensure it is kept and available for public consultation.
PhD students admitted to the final examination must submit their thesis in pdf format to the Research Catalogue (IRIS) at least 15 days before their thesis defence. The thesis will b3 made public within 30 days after the student’s defence, except for suspension periods that may apply to theses containing sensitive industry information and /or publication rights.
PhD students will also have to deposit their thesis in the University Research Catalogue (IRIS), within 15 days before their defence. The missed deposit causes the exclusion from the thesis defence.

What is the Doctor Europaeus certificate?

Are there guidelines to follow while writing a thesis?

How can I access the IRIS Research Catalogue in order to deposit my thesis?

I've lost my GIA credentials or never requested them. What shall I do?

Is it mandatory to deposit the PhD thesis in the Research Catalogue (IRIS)?

What is the procedure to follow to make my PhD thesis to be considered a “publication” to all intends and purposes?

How to apply for the ISBN Code?

Where should I place the ISBN?

What do I have to do after discussing my thesis?

Requests to be suspended from, excluded from or to give up a course

I need to ask for a suspension. What do I have to do?

During the suspension will I still receive my scholarship?

I have to interrupt my doctorate studies for personal reasons. What must I do and what does this involve?

In what circumstances can a PhD student be excluded from a PhD programme? What does exclusion involve?

Sospensione per maternità

Astensione/Sospensione per paternità

A quanto ammonta l'indennità economica?

Information on study periods abroad

I would like to spend a period of study abroad. What do I have to do?

PhD programmes aim to train students to develop academic research methodologies. This is intended to include becoming familiar with relevant new technologies and conducting periods of study or internships abroad at private or public bodies for up to 50% of the programme duration (i.e. a maximum of 18 months abroad). PhD programmes help students acquire the necessary skills to carry out highly qualified research activities at public and private entities.
The PhD programme Coordinator approves PhD students requests to carry out periods of study / research of no more than six months away from their PhD programme site.
To this purpose PhD student must fill out a specific form available on the Graduate Schools webpage and, once filled in and signed up by the Coordinator, deliver it to the PhD office before the departure for insurance reasons.
For periods of study/research away from the PhD programme site of more than 6 months the request has to be submitted to the Graduate School Secretariat of reference with adequate advance in order to obtain the authorization of the Teaching Committee before the departure. On the above mentioned form the PhD student must indicate the duration of his/her permanence away from the PhD programme site (date of departure and return).
By filling out the above mentioned form , and only for period of study/research spent abroad, scholarship holders will be able to receive the increase of their scholarship calculated in proportion to the exact period of their permanence abroad.
This extra pay will be paid according to the rules listed below:
For period lasting more than 1 month:
- 80% of the entire period indicated by the student will be paid before his/her departure.
- 20% of the entire period will be paid after his/her return. To this purpose at the end of the period abroad, the student will must obtain from the hosting institution the release of a declaration/certificate reporting both the arrival and leaving date.
  This document in original, signed by the foreign supervisor and countersigned by the PhD programme Coordinator, will have to be delivered to the School secretariat within 20 days after the return date.
  If the certificate is issued several days before departure, those days will not be counted for the purposes of the liquidation of the increase.
  Form missing coordinator signature or the authorization of the Teaching Committee will not be considered valid neither for the insurance nor for the increase of the scholarship..

How long can this period last?

Is there any distinction between holders and non-holders of a PhD scholarship?

Do I have the right to claim any expenses?

Having spent a period of study abroad, do I have the right to any extra certification?

What is a "cotutela" and in what circumstances can it be put into effect?

The aim of the co-supervision of this program is to promote scientific cooperation between two countries by encouraging mobility among their doctoral students. The special feature of this program is that the doctoral student is supervised by two thesis directors or supervisors, one in Italy and the other one in a partner institution in another country. The research periods spent in one or the other University will vary depending on practical needs and be agreed upon by the two thesis supervisors. These periods will be more or less of equal length. The entire procedure is regulated by an Agreement signed between the two Institutions involved. Generally there is one thesis defence but two diplomas are awarded, one issued by the Home University and the other by the Host University. However, this is not a mandatory condition. Sometimes the final PhD degree can be awarded only by the Home University. The “Co-Tutèlle de Thèse” is usually availabe for PhD students in their first.
Doctoral students interested in Co-tutèlle have to:
- Find two co-directors of thesis (one from Verona University, the other one from a partner country) who agree to supervise their research activity and PhD thesis project;
- Be regularly enrolled as a doctoral student at both Universities;
- Fill in the co-supervision Agreement available on the internet web site of Verona University (www.univr.it – Research – National and International Doctoral Programmes – The Internationalization of the Research Doctorate);
- Submit the above mentioned Agreement to the PhD Office (who will verify it and make final modifications). The Convention scheme must be filled by the PhD coordinator/thesis Supervisor, sent to the national and international PhD Office in two original copies both in Italian and in another EU language and to be signed by Italian thesis Supervisor and PhD Coordinator.
The PhD Office will arrange for the agreement to be countersigned by the Rector of Verona University. An original signed agreement by the Rector of the partner university must be returned to the PhD Office.
Within the 31st of August of each year, the Teaching Staff Committee will proceed with the evaluation of the annual work of the PhD activity.
Some schemes of agreements useful as base for the final arrangement with the foreign University are available on the Website www.univr.it (at Ricerca – Dottorati di Ricerca Nazionali ed Internazionali – L’internazionalizzazione del Dottorato di Ricerca). The final arrangement must be accompanied with the minutes of the Teaching Staff Committee, and sent to the PhD office that will proceeds with the Rector’s signature.

In practical terms, what does a "cotutelle de thèse" involve?

Can I choose any university in the world as my co-supervising university, or do I have to choose from a specific list of countries?

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