Certificates, self-certifications and Diploma Supplements

Find out all information on how to request certificates relating to your career as a student at the University of Verona

SUBSTITUTIVE DECLARATION OF CERTIFICATION AND/OR AFFIDAVIT (OR SELF-CERTIFICATIONS)

Starting from 1 January 2012 the bodies of the Italian public administration (including the University of Verona) and the private providers of public services may neither request nor receive certificates (Art. 15, Law no. 183/2011, which amended several provisions of Presidential Decree no. 445/2000).

With effect from that date, each certificate must include the following wording, or else it shall not be considered valid: "Il presente certificato non può essere prodotto agli organi della pubblica amministrazione o ai privati gestori di pubblici servizi" (This certificate cannot be produced to bodies of the Italian public administration or private providers of public services in Italy).
Information concerning documents or facts relating to one's career as a student at the University may be provided to bodies of the Italian public administration and private providers of public services exclusively in the form of a Substitutive declaration of certification (Art. 46 of Presidential Decree no. 445/2000) and/or affidavit (Art. 47 of Presidential Decree no. 445/2000).
Failure to accept an applicant’s substitutive declaration by bodies of the Italian public administration or private providers of public services constitutes a breach of official duties Therefore, whoever intends to certify, to a public body or to a private provider of public services, documents or facts relating to their career as a student at the University, must necessarily submit a substitutive declaration of certification and/or affidavit (also called "self-certification"), which shall replace certificates for all legal purposes.
Please note that self-certification does not require the payment of a ‘stamp duty’ (marca da bollo, or imposta di bollo).

Please note: in the event of false or misleading statements, criminal sanctions shall apply (Art. 76 of Presidential Decree no. 445/2000), as well as the loss of any benefits obtained by the person concerned on the basis of such false statements (Art. 75 of Presidential Decree no. 445/2000).

CERTIFICATES

Certificates remain valid and may be used between private individuals, and for foreign use.
Certificates can be issued in Italian or in English.
Certificates valid for international use must include the following wording: “Ai sensi dell’art. 40, d.P.R. 28 dicembre 2000, n. 445, il presente certificato è rilasciato solo per l’estero” (Pursuant to Art. 40 of Presidential Decree no. 445/2000, this certificate is only valid for international use), Circolare no. 5/2012 of the Ministry of the Public Administration.
Certificates must be requested by completing the appropriate form, which must be submitted to the relevant University’s Office in one of the following ways:

  • in person to the front office of the relevant University’s Office; the applicant, in addition to the completed application form, must also include the necessary ‘stamp duties’ (one for the application form, and one for each certificate requested);
  • the applicant can also authorise a third party to request the certificate on his/her behalf, provided an authorisation form signed by the applicant and a copy of his/her valid identity document (both sides) are attached together with the application
  • by PEC - Certified Email (pursuant to Art. 4(4) of Prime Ministerial Decree of 6 May 2009) from the applicant’s personal PEC account to ufficio.protocollo@pec.univr.it, also attaching a copy of his/her valid identity document (both sides). In any case, the applicant must deliver the necessary ‘stamp duties’ to the Office;
  • by registered post with acknowledgement of receipt, to the following address: Università degli Studi di Verona - Ufficio Protocollo - Palazzo Giuliari, Via dell'Artigliere n. 8 - 37129 Verona. The applicant must also attach a copy of his/her valid identity document (both sides) and the necessary ‘stamp duties’.

Certificates can also be sent by post. In this case, the organisation of the delivery of the ‘stamp duties’ and the collection of the certificates, as well as the cost of the service, shall be borne by the applicant.

During the period of closure of the University due to the Covid-19 emergency, certificates requiring ‘stamp duty’ (imposta di bollo) can be requested by submitting the appropriate form (with the ‘stamp duty’ attached) and a copy of the applicant's valid identity document (both sides) by post to: Università degli Studi di Verona - Ufficio Protocollo, Via dell'Artigliere, n. 8, 37129 Verona. The name of the relevant Teaching and Student Services Unit (U.O. Didattica e Studenti) must also be added.
The applicant will also need to include a valid email address so as to receive the requested documents.
The applicant can also authorise a third party to request the certificate on his/her behalf, provided an authorisation form signed by the applicant and a copy of his/her valid identity document (both sides) are attached together with the application.
During this period, certificates will be sent via email: it is up to the applicant to attach the corresponding ‘stamp duty’ (imposta di bollo).

STAMP DUTY

Applicants must attach a €16.00 stamp duty for the application, and a €16.00 stamp duty for each requested certificate (i.e. one for every 4 printed pages).

‘Stamp duty’ (marca da bollo, or imposta di bollo) is an Italian tax that applies to certain types of documents issued by the bodies of the Italian public administration, when such documents are not exempt from taxes under current legislation.
The current value of ‘stamp duties’ required for documents and forms of the University is €16,00 for every 4 printed pages.
Failure to comply with the obligation to attach the required ‘stamp duty’ to the documents in question may result in administrative fines.

Stamp duties’ can be purchased in tobacco shops simply by asking for a ‘stamp duty’ of €16,00 (or as needed).
‘Stamp duties’ can also be paid online in cases where the University has made available specific payment methods for this purpose.

CERTIFICATES EXEMPT FROM ‘STAMP DUTY’

Only in specific cases, as specified by current legislation (Presidential Decree no. 642/1972 and other relevant provisions), certificates can be issued without a ‘stamp duty’. In this case, applicants are not required to pay any tax, not even for the application.
The applicant who intends to request a certificate exempt from ‘stamp duty’ must declare to the University:

  • the reason for which such a certificate is being requested;
  • the relevant legislation allowing certificates exempt from ‘stamp duty’.

Art. 22 of Presidential Decree no. 642/1972 sets out that all those (including public officials and users) who sign, receive, accept or negotiate documents that do not comply with the provisions of the aforementioned decree, or who refer to such documents, or attach these to other official documents, are severally liable for the payment of the relevant tax and any applicable administrative sanctions.

DIPLOMA SUPPLEMENT

All those who have gained a Bachelor’s degree (Laurea), or a Master’s degree programme (Laurea specialistica/magistrale) pursuant to D.M. n. 509/1999 or D.M. n. 270/2004 can obtain a document - exempt from ‘stamp duty’ - which describes, in Italian and in English, the degree programme and the qualification in question.
Such a document - which is not a certificate - can be requested to the Certificate Office - Rilascio Pergamene di Laurea (ufficio.diplomi@ateneo.univr.it).

SELF-CERTIFICATION TEMPLATES

The University will soon make available Self-certification templates on ESSE3. Please note that Self-certifications are the sole responsibility of those who sign and submit them.

OUR ADVICE: THE ALMALAUREA DATABASE

If someone (a private individual, such as a potential employer) asks you to prove that you have a qualification and does not consider your self-certification sufficient, you could use the services of the AlmaLaurea database.
The Consorzio Interuniversitario AlmaLaurea manages an important database of CVs of graduates who, at the time of applying for a degree programme, have consented for their CVs to be published.


On a regular basis, AlmaLaurea receives from the University of Verona the certifications of the qualifications indicated by the students in their CVs. Once a qualification has been verified, the “Titolo certificato” (Certified qualification) icon appears beside it.
So, if you have consented to the publication of your CV in the AlmaLaurea database, it is possible that your qualification has already been verified, then displaying the “Titolo certificato” icon: if so, you can download it and send it to the person requesting your CV.
Moreover, if the person in question has subscribed to the AlmaLaurea service, they can verify your CV by themselves (since it is not possible to search for candidates by name, they will need to enter in the search bar the title of your dissertation, exactly as you entered it in the AlmaLaurea database)

In any case, bear in mind that private individuals are not obliged to accept your self-certification, nor the ‘Certified qualification’ downloaded from AlmaLaurea.

RECOVER YOUR LOGIN DETAILS

If one of the following applies to you:

  • student who interrupted their studies after the a.y. 2006/07, who does not remember their ‘User ID’;
  • student who interrupted their studies before the a.y. 2006/07;
  • student who intends to enrol again after two years from the last enrolment; 
  • graduate for more than five years,

you have the following options:  

  1. if you fall in the first category, you can recover your ‘User ID’ simply by clicking on: Account dimenticato via emailon the web page https://gia.univr.it/idm/user/anonlogin.jsp. Should you need help, or if you fall in any of the categories above, please follow point 2 or 3 below; 
  1. request that your login details be reactivated by sending an email or Certified Email - PEC to the Teaching and Student Services Unit (UO Didattica) of your degree programme (the one in which you were enrolled, or from which you graduated). You will also need to specify the method (Email or Certified Email - PEC) by which you wish to be contacted for confirmation of successful reactivation; 
  1. go in personto the office of the Teaching and Student Services Unit (UO Didattica) of your degree programme (the one in which you were enrolled, or from which you graduated), where you will be able to request that your login details be reactivated. You will also need to specify the method (Email or Certified Email - PEC) by which you wish to be contacted for confirmation of successful reactivation.  

Once you have received confirmation of successful reactivation (or your ‘User ID’), you will be able to change/reset your password by following the normal procedures ‘password di primo accesso’ (first login password) or ‘password dimenticata’ (forgotten password) at https://gia.univr.it/idm/user/anonlogin.jsp after having entered your ‘User ID’ in the relevant field.